PRIVACY POLICY
This privacy policy sets out how J J Taylor & Co Solicitors uses and protects any information that you give J J Taylor & Co Solicitors when you use this website.
J J Taylor & Co Solicitors is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
J J Taylor & Co Solicitors may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from June 2018.
What we collect
We may collect the following information:
- name and job title
- contact information including email address
- demographic information such as postcode, preferences, and interests
- other information relevant to customer surveys and/or offers
What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
- Internal record keeping.
- We may use the information to improve our products and services.
- We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
- From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
How we use cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
- we will only use your information in the precise way you have instructed us. This will generally be to provide you with specific legal advice.
- if you have previously agreed to us using your personal information you may change your mind at any time by writing to or emailing us at info@jjtaylorsolicitors.com
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to 1 Mallview Terrace, Armagh, County Armagh.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
Introduction
From 25th May 2018 all businesses operating in the European Union and the UK, despite plans to leave the European Union, must be covered by the General Data Protection Regulation (GDPR). These regulations place greater responsibility on all businesses to protect and only retain what data is necessary. Under the GDPR businesses must rely on a legal basis for processing consumer data. Under these Terms and Conditions and our retainer letter we are processing your data with the consent of yourself. We must also process data under the compliance of legal obligations and contractual necessity. Where necessary we will also process information in the vital interest of the data subject i.e. you.
You should use this website with consideration of these terms and conditions. If you have any queries you should contact us on the information below.
Who we are?
We are J J Taylor & Co Solicitors, a local solicitor firm in Armagh, County Armagh, Northern Ireland. We provide our clients with a wide range of legal services, both in person and online. Our data controller is Mr William Taylor and he can be contacted on 028 3752 5400. If you have any questions in relation to data protection, please contact Mr Taylor.
What information do we collect & how do we use it?
The GDPR introduces greater rights for data subjects. You therefore have rights to access the information we hold for you, have inaccuracies corrected, have information erased, prevent direct marketing and automated decision marketing/profiling and the right to data portability. To access what information we hold on you, you can complete a subject access request and we must revert to you within thirty days detailing what information we hold. Where necessary there might be a small cost to you but we must demonstrate that the cost to respond to you will be excessive for our business to undertake alone. Where we are acting for a child it will be up to the guardian to provide the consent and the guardian will be responsible for dealing with any rights of access.
Where appropriate we will collect your name, telephone number, email address together with any transactional data which you are submitting to us, for example to provide a conveyancing quote. This data is not stored on any database or offline hard copy and will be deleted after providing you with the requested information. Where you sign up for a monthly newsletter via email etc, the minimum necessary data will be held by us in order to provide you with this periodical until such time as you unsubscribe, at which point your data will be deleted.
How do we use personal information?
Under the previous data protection legislation, legal basis were often referred to as ‘conditions for processing’. However, under the GDPR, legal basis carry greater practical implications, due to their effect on individuals’ rights. For example, if you rely on someone’s consent to process their data, they will generally have stronger rights, for example to have their data deleted.
There are six legal basis for processing data under the GDPR, including:
- consent of the individual
- contractual necessity
- compliance with legal obligations
- vital interests of the data subjects
- public interest
- legitimate interests
What legal basis do we have for processing your personal data?
Under the previous data protection legislation, legal basis were often referred to as ‘conditions for processing’. However, under the GDPR, legal basis carry greater practical implications, due to their effect on individuals’ rights. For example, if you rely on someone’s consent to process their data, they will generally have stronger rights, for example to have their data deleted.
There are six legal basis for processing data under the GDPR, including:
- consent of the individual
- contractual necessity
- compliance with legal obligations
- vital interests of the data subjects
- public interest
- legitimate interests
When do we share personal data?
We treat data security very seriously and will not share your personal data with any third-party without prior consent from you. It is infinitesimally unlikely that we will ever share your data with a third party as this is not the purpose of this website.
Where do we store and process personal data?
Your data is collected when it is submitted by you. It is held in a secure server before being deleted as soon as we have responded to your request. We use up to date SSL and HTTPS encryption together with secure, dedicated email servers.
Your rights in relation to personal data
The GDPR introduces greater rights for data subjects. You therefore have rights to access the information we hold for you, have inaccuracies corrected, have information erased, prevent direct marketing and automated decision marketing/profiling and the right to data portability. To access what information we hold on you, you can complete a subject access request and we must revert to you within thirty days detailing what information we hold. Where necessary there might be a small cost to you but we must demonstrate that the cost to respond to you will be excessive for our business to undertake alone. Where we are acting for a child it will be up to the guardian to provide the consent and the guardian will be responsible for dealing with any rights of access.
*Cookies – we don’t and never will request consent to use cookies for anything other than site performance and performance analytics.